PJAdministrativeSão Paulo ou Campinas · SP
Administrative Advisor
Support for the organisation's administrative, financial, and institutional operations, ensuring efficiency in internal processes and supporting the team in project execution.
posted on 03.08.2026Hybrid, mostly remote
About Casa Hacker
Casa Hacker is a non-profit organisation dedicated to digital inclusion, social innovation, and STEAM education. We work with historically excluded communities and populations, promoting access to knowledge, technologies, and opportunities for social transformation.
Job description
We are looking for an Administrative Advisor who will be responsible for supporting the organisation’s administrative, financial, and institutional operations, ensuring efficiency in internal processes and supporting the team in project execution.
// main responsibilities
- Draft, review, and forward institutional documents, such as reports, terms of reference, and internal communications.
- Manage procurement and contracts, ranging from screening, drafting agreements, forwarding for analysis, and monitoring signatures.
- Manage expenses and revenue by cost centres, accountability, invoices, bank reconciliation, and payment transfers.
- Control the inventory of the organisation's assets, including technological equipment, office stationery, and supplies.
- Dispatch mail and forward packages between branches or partner organisations.
- Organise the logistics of meetings, events, and training sessions, including space bookings, material purchases, and team support.
- Handle institutional enquiries through the organisation's communication channels.
- Provide training and support to the internal team on administrative and financial processes and institutional policies.
- Organise and document the organisation's standard operating procedures.
- Support the executive board and the board of directors with strategic demands.
// what you bring with you
- Technical and/or higher education degree in technology, administration, business management, or related fields.
- Previous experience in administrative, financial, or social operational roles.
- Knowledge of financial control, cash flow, and organisation of accounting documents.
- Experience with project management and productivity tools.
- Proficiency in tools such as the complete Google cloud suite and administrative management platforms.
- Good written communication and organisation skills.
- Experience with AI tools to improve processes and controls.
- Proactivity and the ability to work both autonomously and collaboratively.
// terms of the role
- Contracting regime as an independent contractor (pessoa jurídica).
- Hybrid working model, mostly remote with occasional face-to-face activities upon request.
- Location — São Paulo (SP) or Campinas (SP).